Description

Position Title:

Director of Conferences

Position Summary:

All Rise seeks a director of conferences to oversee, plan, and execute all aspects of the organization’s conferences, meetings, and other events ranging from small gatherings of 12 participants to an annual conference of over 7,500 attendees. 

The director of conferences coordinates meeting venues, hotel accommodations, staffing, catering, transportation, and audiovisual equipment. Additionally, this position develops event budgets, negotiates contracts and pricing with various vendors, and oversees conference and event staff. 

All Rise seeks to fill this position due to the incumbent’s scheduled departure December 31, 2025. The successful candidate will work under the guidance of the current director of conferences until that time.

Requirements

Job Duties:

       Lead the planning, organizing, and execution of logistics for various events, including room setup, food & beverage, A/V, signage, association and temporary staff scheduling assignments, and ADA accessibility. Ensure all necessary equipment, products, and services are secured.

      Lead the coordination of All Rise Conferences and other events, managing everything from hotel arrangements and A/V needs to offsite logistics and event contracting. Work with affiliated societies and other organizations to secure meeting space and sleeping rooms, as needed. 

       Review all convention center, hotel, and vendor contracts related to conferences and meetings and manage contract negotiations. Track the budget for each vendor linked to the event to ensure accurate invoice reconciliation and correct coding.

       Serve as an onsite contact for meeting and conferences, managing real-time logistics and problem-solving to ensure smooth event execution.

Develop and maintain strong relationships with top industry figures, including All Rise leaders, VIPs, staff, and vendors.
Create and manage project timelines, maintain thorough documentation, and ensure that every aspect of event planning is executed effectively. 
Collaborate with the chief financial officer to develop and manage the annual conference and meetings budget. 
Collaborate with the All Rise communications division to manage and market content for the annual conference publications, mobile app, and All Rise website.
Skills & Qualifications:

Bachelor’s degree in hospitality management, event management, communications, business administration, or a comparable amount of relevant training or experience is required. A Certified Meeting Professional (CMP) or similar designation is preferred, or a willingness to pursue one.
Minimum five to seven years of experience related to all aspects of conference, event, trade show, or meeting planning is required. 
Strong organizational and communication skills. Proficiency in Microsoft Office Suite is required.
Detail-oriented with the ability to set priorities, manage multiple short-term and long-term projects, and effectively follow through on assignments while balancing competing demands. 
Able to work well with others, handle confidential information, and manage multiple tasks.
Experience supervising direct reports in an event planning context is preferred.
Ability to perform duties with little supervision.
Ability to travel and work a flexible schedule, including days, evenings, nights, weekends and holidays is required.
Job Type: Full-time, remote. 

Salary and Benefits: The starting salary for this position is expected to be approximately $125,000, commensurate with experience.

To apply: Please send a resume and cover letter to [email protected] on or before Monday, September 15, 2025.